Finance Officer - Position Filled

January 27, 2010

About Kwani Trust

Kwani Trust is a Nairobi-based literary network committed to the growth of the region’s creative industry through publishing and distributing Contemporary African Literature, offering training opportunities, producing literary events and establishing global literary networks.

About the Position

The Finance Officer is a central figure in the institution and provides a comprehensive service to all staff and partners on financial policies and procedures. The Finance Officer’s role is to support the core operations of Kwani Trust, act as a reference point on all financial matters and ensure Kwani Trust’s legal compliance with relevant financial laws and regulations, in keeping with its vision, mission, goals and strategic objectives.

This position reports to the Executive Director and works in close collaboration with the Administrative Assistant and the Marketing, Sales and Distribution Departments. The position is part of a team that is building a viable publishing house that is commercially sustainable and that develops titles and products of world class literary quality. The Finance Officer will be expected to build systems and processes that make the Finance Department functional and effective, as well as developing, managing and implementing an overall Financial Manual and Administration plan.

Key duties and responsibilities

• Provide the lead in financial planning and budgeting for all projects and activities and carry out monthly reconciliation and management reports against projected budgets
• Ensure the smooth operation of our financial record keeping using PASTEL accounting software , regularly updating and auditing The Trust’s financial records
• Process monthly expenses and expenditure as per relevant budgets
• Provide the lead in developing an internal finance manual informing the processes and systems in the administration of funds
• In partnership with the Sales and Distribution Officer, ensure the smooth issuance of sales invoices, purchase orders and collection of all due balances for Kwani? books
• Establish and maintain internal controls, checks and balances
• Ensure compliance with all internal and external Financial regulations
• Act as Secretary to, and coordinate the Finance Committee of the Board of Trustees, ensuring timely quarterly reports are issued and advise the Board on the financial direction of the Trust
• Ensure timely financial reporting obligations to funding and other relevant partners are fulfilled
• Keep the Executive Director in touch with all matters likely to have financial consequences, and promptly supplying all information needed by her

• Any other duty as may be assigned by the Executive Director

Minimum Qualifications and Skills

• Experience in Financial Planning, Budget Setting and Grant Reporting is crucial. Experience in an Arts, Literary or Publishing institution is an added advantage

• BCom in Accounting or Finance with an additional qualification of no less than CPA 2 Level ( section 4)

• Demonstrable, high numeric abilities, accuracy and an ability to show great attention to detail

• At least 3-5 years of progressively responsible relevant experience, some of which must have been spent using PASTEL accounting software

• Excellent written, oral communication and organisational skills with an added ability to deal with outside agencies in establishing effective working relationships

• IT proficiency, including use of Excel and other programmes critical to this function

How to Apply

Applicants are invited to send a cover letter ( maximum one page) illustrating their suitability for the above position against the listed qualifications, competencies and skills together with a detailed CV, including names and addresses of three referees.

All applications should be sent via email by 5pm, Monday February 1st to Wambui Thuku; g.wambui@kwani.org indicating ‘Application for Finance Officer Post’ on the subject line. For any enquiries, please call: 020 444 1801

Other Details

The start date for this post is 15th February 2010. Interviews will take place during the week of 1st February and 8th February 2010.

Only short-listed applicants meeting the above minimum requirements will be contacted.

Finance Manager

September 1, 2009

About Kwani Trust

Kwani Trust is a Nairobi-based literary network committed to the growth of the region’s creative industry through publishing and distributing Contemporary African Literature, offering training opportunities, producing literary events and establishing global literary networks.

About the Position

The Finance Manager is a central figure in the institution and provides a comprehensive service to all staff and partners on financial policies and procedures. The Finance Manager’s role is to support the core operations of Kwani Trust, act as a reference point on all financial matters and ensure Kwani Trust’s legal compliance with relevant financial laws and regulations, in keeping with its vision, mission, goals and strategic objectives.

This position reports to the Executive Director and works in close collaboration with the Administrative Assistant and the Marketing, Sales and Distribution Departments. The position is part of a team that is building a viable publishing house that is commercially sustainable and that develops titles and products of world class literary quality. The Finance Manager will be expected to build systems and processes that make the Finance Department functional and effective, as well as developing, managing and implementing an overall Financial Manual and Administration plan.

Key duties and responsibilities

* Provide the lead in financial planning and budgeting for all projects and activities and carry out monthly reconciliation and management reports against projected budgets
* Ensure the smooth operation of our financial record keeping using PASTEL accounting software , regularly updating and auditing The Trust’s financial records
* Process monthly expenses and expenditure as per relevant budgets
* Provide the lead in developing an internal finance manual informing the processes and systems in the administration of funds
* In partnership with the Sales and Distribution Officer, ensure the smooth issuance of sales invoices, purchase orders and collection of all due balances for Kwani? books
* Establish and maintain internal controls, checks and balances
* Ensure compliance with all internal and external Financial regulations
* Act as Secretary to, and coordinate the Finance Committee of the Board of Trustees, ensuring timely quarterly reports are issued and advise the Board on the financial direction of the Trust
* Ensure timely financial reporting obligations to funding and other relevant partners are fulfilled
* Keep the Executive Director in touch with all matters likely to have financial consequences, and promptly supplying all information needed by her

* Any other duty as may be assigned by the Executive Director


Minimum Qualifications and Skills

* Experience in Financial Planning, Budget Setting and Grant Reporting is crucial. Experience in an Arts, Literary or Publishing institution is an added advantage

* BSc in Commerce ( Accounting Option) with an additional qualification of no less than CPA 2 Level ( section 4)

* Demonstrable, high numeric abilities, accuracy and an ability to show great attention to detail

* At least 3-5 years of progressively responsible relevant experience, some of which must have been spent using PASTEL accounting software

* Excellent written, oral communication and organisational skills with an added ability to deal with outside agencies in establishing effective working relationships

* IT proficiency, including use of Excel and other programmes critical to this function

How to Apply

Applicants are invited to send a cover letter ( maximum one page) illustrating their suitability for the above position against the listed qualifications, competencies and skills together with a detailed CV, including names and addresses of three referees.

All applications should be sent via email by 5pm, Friday 11th September 2009 to Wambui Thuku; g.wambui@kwani.org indicating ‘Application for Finance Manager Post’ on the subject line.


Other Details

The start date for this post is 1st October 2009. Interviews will take place during the week of 14th September and 21st September 2009.

Only short-listed applicants meeting the above minimum requirements will be contacted.

To learn more about Kwani Trust, please visit:

http://www.kwani.org

Wanted - Graphic Designer for Kwani? - Position Filled

June 14, 2008

Job Title: Graphic Design Intern / Assistant
Reports to: Arts Director, Kwani? & Special Projects Editor & the Managing Editor
Reporting to this position: N/A

This is a generic job description which is intended to describe a range of duties at Graphic Design Intern level across Kwani Trust. The scope of the duties are not intended to be exhaustive nor are they intended to infer that every post holder will be required to carry out the full range of duties at all times. The post holder will be expected to undertake any of the duties included in this job description, as instructed by the Arts Director, Kwani? & Special Projects Editor and the Managing Editor

Job Description

• To serve as Kwani Trust’s Graphic Design Intern/Assistant in coordinating graphics / images
aspect of Editorial projects and their delivery
• Coordinate the production of Editorial and other projects by maintaining contact with printing
houses and ensuring that all products produced fit Kwani Trust’s specifications. Further, to act
as interface between the Finance department and the said printing houses
• Create and distribute images specific to Kwani Trust’s brand identity : book stands, event
posters, brochures, business cards, Kwani Literary Festival merchandise ( laptop bags, etc)
• Liaise between the Arts Director and other departments, and assist with the creation of
images and design concepts for the Kwani? anthology
• Serve as the 1st point of call for any enquiries requiring the Graphic Design department’s
attention and coordinate the department’s activities as they relate to all other departments

This position will have to work closely with other Kwani Trust departments; in particular the Editorial Department, in order to synchronise activities and therefore create better synergy between The Graphic Design and other departments. The post holder will carry out all Design-related administrative and secretarial duties as required. This will include the recording of departmental budgets & costs, weekly task lists and team updates, weekly updates reported to the Managing Editor, quarterly reports, assembling and circulating design-related material as required.

The Graphic Design Intern/Assistant will further be involved with the design and creation of merchandise for distribution at the Kwani? LitFest in August 2008. You will first work as a trainee for a paid trial period of 3 months to grow into a full-time Graphic Design Assistant’s position.

ACCOUNTABILITIES

Graphic Design
• Create Kwani Trust Branding Merchandise: Book marks, Brochures, Staff business cards, Kwani
LitFest job tags, etc
• Conversion of ideas from Editorial and other departments into images and graphics
• Creation of stand designs for media stores
• Creation of marketing promotional material as per briefs from the Marketing Department
• Archive all past Kwani? Anthologies, other book titles and promotional material layouts and files

Kwani Literary Festival (KLF)
• Design all publicity material for the Festival and coordinate the printing and delivery of these
and other required materials

Goonj Archive Project
• Liaise with key Goonj project coordinators and ensure delivery of all Kwani Trust material as per required format

Events• Open Mic & Sunday Salon monthly events
• Record short clips from both events on a monthly basis
• Provide Sunday Salon Ny team with monthly updates ( images and audio)
• Liaise with our events photographers in gathering material. Further, develop a system for, and
archive all event photography, promotional material and past journal layouts and files

Production
• Systematic uploading of all material scheduled for production to Kwani Trust printers in India
and provision of instructions to the same, ensuring all printed material meets Kwani trust
specifications
• Liaise with local printers for specifications and timelines for the completion of production of all
merchandise printed locally
• Act as interface between The Finance Department and Printing houses
• Liaise with Finance Department on the shipping and delivery of book titles and other products

Administrative
• Serve as liaison between Graphic Design and other departments (Marketing & Sales, Finance, Communications & PR, and Administration). Additionally, act as first line of contact for inter-departmental projects, all Kwani Trust administered projects and all writers & stakeholders
• Maintain a weekly log on all design-related activities and report regularly to the Managing
Editor on all activities
• Handle the design and production aspects on Kwani Trust projects that emerge from the
Editorial Department
• Co-ordinate within the Design department all commercial projects
• Update the Kwani Trust website with images on a weekly basis
• Act as liaison for all printing jobs and report to editorial team on progress

Knowledge & Experience
• Excellent communication and interpersonal skills: Listening and persuasive communications
skills, with the ability to clearly articulate ideas and concepts to a range of different types of
people, both internally and externally
• A passion for edgy design and an ability to incorporate innovative technologies coupled with
excellent design sensibility and conceptual thinking
• Relentless attention to detail, a gifted eye for aesthetics, and the ability to quickly grasp and
distill highly complex matters are all crucial
• Intimate knowledge of relevant industry tools : Adobe Photoshop, flash, CSS and Illustrator,
among others
• Ability to work autonomously while communicating progress regularly to Editorial team

*DEADLINE FOR APPLICATIONS IS JUNE 21, 2008.
**Please email CV to: a.wachuka@kwani.org, with “Graphic Design Application” in the subject
box

Job: Editoral Assistant/Intern - Position Filled

March 4, 2008

Thank you for all your interest; the position has been filled.

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